The Society for Collegiate Travel & Expense Management

SCTEM is the leading membership organization created to meet the needs of academic travel and expense administrators who manage programs in higher education. We’re focused on the unique challenges faced by academic institutions regarding all aspects of travel. SCTEM is the only organization with this mission and we strive to respond to the needs of our members.

We help our members:

  • Bid, negotiate and manage contracts with travel suppliers including airlines, hotels, ground transportation, corporate/purchasing card providers and vendors of web-based software, including travel and expense management tools.
  • Comply with IRS, state, NCAA and funding-source regulations by developing comprehensive expense policies. Manage travel reimbursements and supplier payments, and assume fiduciary responsibility for travel expenses related to federal grants and contracts.
  • Minimize risk by developing policies that monitor exposure, provide crisis management and provide appropriate oversight of agreements to limit exposure to the institutions.
  • Develop and maintain software systems to support and integrate travel and finance related programs.
  • Create partnerships with travel-related suppliers.
  • Network with other travel administrators at our annual conference.

Hosted by Michigan State University, SCTEM is governed by a volunteer Advisory Board made up of academic travel managers and travel suppliers.

We provide opportunities for professional development – including our annual conference – featuring members/leaders in the travel industry.  Our annual conference is for SCTEM members ONLY. But membership is free. At our annual conference, individuals from more than 200 colleges, universities, academic-related centers and travel suppliers assemble.  This industry-specific conference provides a unique opportunity to gain practical knowledge, engage to create best practices, and develop strong professional networking contacts that support collaboration throughout the year.  The conference location rotates each year, providing a focus on the region’s academic institutions.

More than 30 industry suppliers host exhibits during SCTEM’s national conference. The conference includes a two-day forum during which suppliers can showcase their products and services, and network with collegiate attendees. Because all attendees are encouraged to participate in the education sessions provided at each conference, suppliers have the opportunity for greater understanding of the needs and challenges of academic travel programs.